Draft Minutes

Meeting of Whittington Parish Council at 7:30PM on Tuesday 22nd October 2019 at Whittington Village Hall

Minutes 10/19

Present: Steve Burrows (Chair), Jenny Knights, Steve Brooker, Rob Stepniewski, Dan Bayliss
In attendance: David Hunter-Miller (Clerk), Rob Adams (District and County Councillor), David Chestney (Whittington Village Hall), members of the public

1. Apologies for absence
Apologies were received from Susan MacLeod.

It was noted that Nick Golledge had resigned from the Parish Council; the vacancy notices would be prepared and advertised in due course.

2. Declarations of Interest
Steve Brooker declared a Disclosable Pecuniary Interest in items pertaining to Whittington Village Hall (item 8).

3. Dispensations
A dispensation had previously been granted to Steve Brooker to allow participation and voting on all matters pertaining to Whittington Village Hall.

4. Open session
The meeting was adjourned for the open session.

1. District Councillor
Rob Adams provided a report as follows:
• Wychavon District Council is due to review district ward boundaries and it was thought that the ‘Norton and Whittington’ ward might be affected.

2. County Councillor
Rob Adams provided a report as follows:
• Work on the Worcestershire Parkway was on schedule.
• The proposed Traffic Regulation Order for Old Road was proceeding; there was a slight delay whilst the County Council’s highway contractor installs dropped kerbs for those properties that do not currently have access to off-street parking.

The Parish Council extended their thanks to Rob Adams for his work on this.

3. Police
The following Police report was noted:
• On the 18/09 a pushbike was stolen from outside a property in Pitscottie Way.
• Theft of tiles from Worcester Parkway reported on the 03/10.
• We will shortly be launching our ‘Leave a Light on’ campaign on Facebook and Twitter and would be grateful if you would be able to share this.

4. Whittington Village Hall
An update was being prepared for Wychavon District Council and it was thought that the first payment of grant funding would be applied for shortly. Work towards the finalised design was ongoing.

The following timescales were noted:
• Planning permission should be in place by the end of October 2019.
• Tender documents would be advertised early December 2019 with a view to appointing a main contractor by February 2020.
• It was hoped that work could commence on site March 2020.

5. Whittington C of E Primary School
It was noted that the school did not have any current plans for expansion.

6. Whittington Church
Whittington Church was still looking to replace the current portable cabin with a permanent structure. Advice had been sought from Wychavon District Council on how to approach the planning permission. A brick built structure with a pitched tiled roof, in the same location as the current portable cabin, was currently proposed.

7. Brethren Church
It was noted that overgrown hedges had already been reported to Worcestershire County Council for attention.

8. Public participation
A member of the public raised a concern with blocked drains in Church Lane and Walkers Lane; they would be surveyed and then reported to Worcestershire County Council as appropriate.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 10th September 2019
It was resolved to adopt the minutes as a true record and they were signed by the Chair.

6. Progress reports

1. Lengthsman
It was noted that Worcestershire County Council had not yet confirmed a date for the next Lengthsman training session.

2. Traffic/noise issues on Swinesherd Way, Crookbarrow Way and Pershore Road
The Clerk had contacted the Police and Crime Commissioner regarding speeding concerns at the above locations and it was noted that the matter had been referred to the Safer Roads Partnership for further investigation.

3. South Worcestershire Development Plan Review (SWDPR): Indicative Proposed Allocations for Employment and Housing (Worcestershire Parkway)
Councillors had attended a briefing session. The indicative proposals for employment and housing associated with the Worcestershire Parkway were noted.

7. Correspondence

1. Wychavon District Council: To note invite to the South Worcestershire Development Plan briefing for Parish and Town Councils on Wednesday 6th November 2019 at the Guildhall, Worcester
The above invite was noted.

2. Wychavon District Council: To note invite to the “Protect Your Business, Protect Your Staff’ event on Thursday 28th November 2019 at Sixways Stadium, Worcester
The above invite was noted.

8. Village Hall Project
It was noted that the VAT advice for the village hall project had been received; in summary all VAT incurred on expenditure by the Parish Council should be able to be reclaimed, but any VAT incurred on expenditure by the Village Hall Committee would not be recoverable.

1. Building Control
It was noted that a building control inspector had been appointed.

2. Legal issues
It was resolved to appoint a solicitor to amend existing covenant(s) with Berkeley Estates to facilitate the proposed building works and to update the Land Registry plans in accordance with recent topographical surveys. It was felt that using the same solicitors as Berkeley Estates would be easiest and the most cost effective and so it was resolved to ask them for a quote.

3. Site investigations
It was resolved to appoint the Shire Group to carry out the site investigation and CCTV drainage survey work to enable the structural design of the scheme to proceed without delay.

9. Planning

1. Nil.

10. Parish matters for discussion/decision

1. Whittington Walk
Persimmon Homes had provided a contact for future enquiries / updates.

New footpaths have been further damaged during recent rainfall and were now becoming impassable; the matter had been reported to Wychavon District Council who were liaising with Persimmon Homes over a permanent solution.

Construction work for the footbridge had started and it was anticipated that this would be completed early 2020.

2. Local Council Award Scheme
The requirements for ‘Quality Status’ were reviewed.

1. Action plan
An action plan was reviewed, adopted and would be uploaded to the Parish Council’s website shortly.

2. Councillor profiles
Councillors would send a profile statement to the Clerk for inclusion on the website.

3. Printed annual report
It was resolved to add the Chairman’s report to the website and notice boards.

4. Staff appraisal
It was resolved that the staff appraisal for the Clerk would be undertaken by the Chairman during November 2019.

3. S106 contributions
An update was received on S106 funding that had been generated by building works in the parish.

It was noted that a further £15,011.00 S106 funding might be available to spend on a community garden at the village hall, provided that it was publically accessible and disabled friendly.

It was resolved to make further enquiries with Wychavon District Council to see if other sources of funding could be utilised for the Village Hall project. An update would be circulated with the village hall committee.

11. Committee and Working Group reports

1. Allotments Working Group
The following report was noted:
• The allotment fencing had been treated.
• Two tenants had surrendered their plots; a tenant had been identified for the one plot but one plot was now vacant.
• A new padlock for the hose pipes had been fitted.
• The Working Group had been dissolved due to a lack of interest and the Clerk was now dealing with any reported issues directly.

2. Highways and Byways
It was noted that the bollard in the layby on Pershore Road (near junction 7) had been damaged and a new one was on order. There were still problems with fly-tipping at this location and it was resolved to report this to Wychavon District Council for attention.

It was noted that a planting licence would be required to allow the planting of daffodil bulbs at the entrance to Whittington village.

The footpath around the back of the school was now becoming very overgrown and impassable; it was resolved to report this to Worcestershire County Council for investigation.

12. Finance

1. Budget expenditure
It was resolved to approve the budget expenditure.

2. Bank reconciliation
It was resolved to approve the bank reconciliation.

3. Deposit account
Forms to close the Parish Council’s deposit account were approved and signed.

4. Invoices

1. David Hunter-Miller (salary and expenses): £530.91
2. HMRC (PAYE): £123.20
3. Worcestershire County Council Pension Fund: £216.49
4. Steve Burrows (notice board locks): £9.28
It was resolved to settle the above invoices and cheques were duly signed.

13. Councillors’ reports and items for the next agenda
It was noted that the school PTA were looking to place recycled clothing bins outside the school gates (temporarily).

There had been some success in sourcing a red telephone box for the village, it was hoped to have a further update for the next meeting.

It was resolved to add the following items to the next agenda:
• Smartwater – An invite would be sent to the Police to attend the next meeting to give a presentation
• Traffic/noise issues on Swinesherd Way, Crookbarrow Way and Pershore Road (update)

14. Date of Next Meeting
The next scheduled meeting is at 7:30PM on Tuesday 26th November 2019.

The meeting closed at 21:56PM.