Minutes 22 December 2020

Online meeting of Whittington Parish Council at 7:30PM on Tuesday 22nd December 2020 via ‘Zoom’

Minutes 12E/2020

Present: Steve Burrows (Chair), Jenny Knights, Susan MacLeod, Dan Bayliss, Steve Brooker, Rob Stepniewski, Katie Lambeth-Mansell (from 7:49PM)
In attendance: David Hunter-Miller (Clerk), David Chestney (Whittington Village Hall Committee), Malcolm MacLeod (Chair Whittington Village Hall Committee), members of the public

1. Apologies for absence
All members were in attendance.

2. Declarations of Interest
Susan MacLeod declared a Disclosable Pecuniary Interest in all items pertaining to Whittington Community Hall.

Steve Brooker declared a Disclosable Pecuniary Interest in all items pertaining to Whittington Community Hall.

3. Dispensations
A dispensation had previously been granted to Susan MacLeod to allow participation and voting on all matters pertaining to Whittington Community Hall.

A dispensation had previously been granted to Steve Brooker to allow participation and voting on all matters pertaining to Whittington Community Hall.

4. Co-option
Two applications had been received to fill the councillor vacancy. Both applicants were in attendance and provided a statement as to why they wished to join the council.

It was resolved to co-opt Katie Lambeth-Mansell onto the Parish Council with immediate effect and she joined the meeting from 7:49PM.

5. Open Session
The meeting was adjourned for the open session.

5.1. District Councillor
No update was available.

5.2. County Councillor
Rob Adams had provided a verbal update before the meeting:
• Investigations were ongoing regarding the new pedestrian bridge installations along the bypass, as there had been concerns raised that they were slippery when wet.
• A meeting was being arranged to look at various highway matters affecting the parish.

5.3. Whittington C of E Primary School
No update was available.

5.4. Whittington Church
There would be Christmas Communion at 10:00AM on Friday 25th December 2020. Other regular services were being held via Zoom due to Coronavirus.

5.5. Brethren Church
The Brethren Church were continuing to meet remotely via Zoom. There had been three weddings in the last month.

5.6. Whittington Community Hall
This item was discussed in more detail during item 9.1.

5.7. Public participation
Concerns were raised regarding parking and access to Little Lodge Nursery, Swinesherd. It was noted that this fell outside of the parish boundary, but it would be reported to County Councillor Rob Adams for consideration.

Concerns were raised regarding parking and traffic issues relating to Church Road, Whittington (item 7.9). These issues would be added to the next agenda to allow more thorough consideration.

The meeting resumed following the open session.

6. To consider and adopt the minutes from the Parish Council meeting on the 24th November 2020
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

7. Progress reports

7.1. Lengthsman
The County Council had arranged a Lengthsman training session for the 14th January 2021, it was hoped that the Lengthsman would be able to attend this course so that he could start his duties.

7.2. SWDP
There had been a recent meeting to update Parish Councils on the progress of the South Worcestershire Development Plan. It was noted that Coronavirus had impacted on some of the data gathering and consultation exercises which had caused delays.

7.3. Parkway Development
It was noted that plans were being considered for a business/industrial estate near to the M5 junction 7. It was felt that this might not be an appropriate site given the close proximity to residential areas. The next consultation period would begin March/April 2021 and the council would consider and formulate a response to concerns raised.

7.4. Whittington Walk development
No update was available.

7.5. Tree removal, Dalziel Drive
This matter would be raised with County Councillor Rob Adams.

7.6. Speeding concerns, B4084 Pershore Road
It was confirmed that an application was being made to the ‘Local Policing and Community Ambassador’s Fund’ for a replacement Vehicular Activated Sign. County Councillor Rob Adams had also kindly offered funding.

7.7. Flooding, Church Lane
It was noted that the engineering team at Interclass had undertaken investigations into the drainage for the Community Hall site. A foul water pipe had been identified and an application would be made to Severn Trent Water for connection. A storm water attenuation tank had been installed but options for draining it were still be explored.

The ditch opposite the Community Hall had been emptied by the landowner, further drainage investigations would be undertaken by Worcestershire County Council highways.

7.8. Noticeboard, Whittington Walk
No update was available.

7.9. Parking issues, Old Road/Church Lane
It was resolved to add this item to the next agenda to allow more thorough consideration.

8. Correspondence

8.1. Wychavon District Council: To note invite to planning training sessions for Parish and Town Councillors, 6:00PM Monday 11th January 2021 and 6:00PM Tuesday 2nd March 2021.
The above invite was noted.

9. Community Hall Project

9.1. To receive an update.
The old hall had now been demolished and the foundations for the new building had been completed, the contractor was slightly ahead of schedule. The site was now closed for Christmas and operations will resume early January 2021.

There had been two break-ins at the site, although nothing had been damaged or stolen; it was resolved to report these incidents to the Police.

It was noted that an information board was due to be installed on site, and it was resolved to include details of Whittington Parish Council and Wychavon District Council on the board.

9.2. To receive an update on finance and budget expenditure.
It was noted that the following S106 payments totalling £75,887.49 had been approved by Wychavon District Council and had been transferred to the Parish Council’s bank account.
• £8,500.00 contribution for Off Site Community Buildings (Walkers Lane)
• £15,011.00 contribution for Off Site Public Open Space (Walkers Lane)
• £1,275.00 contribution for Public Art (Walkers Lane)
• £51,101.49 contribution for Community Buildings (Kilbury Drive)

The Public Works Loan for £419,853.00 had also been received.

10. Planning

10.1. 19/02542/FUL: Land Rear of Hill House, Swinesherd Lane, Spetchley. Detailed planning permission for the construction of 60 dwellings and associated infrastructure (Phase 3B).
It was resolved that the Parish Council had no comments.

10.2. 19/02535/RM: Land Rear of Hill House, Swinesherd Lane, Spetchley. Application for Reserved Matters approval for the construction of 96 dwellings (Phase 3A) and associated infrastructure, pursuant to Outline Planning Permission 15/01514/OU.
It was resolved that the Parish Council had no additional comments.

11. Parish matters for discussion/decision

11.1. Broadband: To receive an update on upgrading broadband provision in the parish.
An update was provided as follows:
• Three projects have been completed to improve fibre broadband provision across the parish.
• A further project for the remainder of Whittington village had been reviewed but it had not been possible to secure the funding required.
• Full fibre infrastructure was planned for Worcester and some of the surrounding areas, this might include parts of Whittington. As soon as plans are available the community would be updated.
• Properties on the Pershore Road in the parish were going to be contacted about a possible community scheme; residents would receive a letter drop shortly.

12. Allotments: To receive an update.
There were no matters to report.

13. Finance

13.1. Tax base: Confirmation of 2021-2022 tax base figures and ‘Band D’ levy.
It was noted that Wychavon District Council had released provisional tax base figures. It was noted that the ‘band D’ levy for Whittington was estimated to be £62.12 for 2021-22, substantially lower than the figure previously consulted on for the Community Hall project (£70.50).

13.2. Budget expenditure
It was resolved to approve the budget expenditure.

13.3. Bank reconciliation
It was resolved to approve the bank reconciliation.

13.4. Invoices

13.4.1. David Hunter-Miller (salary and expenses): £868.14
13.4.2. HMRC (PAYE): £193.79
13.4.3. Worcestershire County Council Pension Fund: £319.52
13.4.4. Interclass PLC (Community Hall Project): £85,597.04
It was resolved to settle the above invoices and cheques were duly signed.

14. Councillors’ reports and items for the next agenda
It was resolved to add the following items to the next agenda:
• Parking/traffic issues, Old Road/Church Lane
• Allotment tenancy agreement review

15. Date of the next meeting
The next scheduled meeting is at 7:30PM on Tuesday 26th January 2021.

The meeting closed at 20:56PM.