Minutes 27 October 2020

Online meeting of Whittington Parish Council at 7:30PM on Tuesday 27th October 2020 via ‘Zoom’

Minutes 10/2020

Present: Steve Burrows (Chair), Jenny Knights, Steve Brooker, Susan MacLeod, Liz Potter
In attendance: David Hunter-Miller (Clerk), David Chestney (Whittington Village Hall Committee), Malcolm MacLeod (Chair Whittington Village Hall Committee), members of the public

1. Apologies for absence
Apologies were noted from Dan Bayliss and Rob Stepniewski.

Liz Potter confirmed that she was resigning from the Parish Council and that this would be her last meeting.

2. Declarations of Interest
Susan MacLeod declared a Disclosable Pecuniary Interest in all items pertaining to Whittington Community Hall.

Steve Brooker declared a Disclosable Pecuniary Interest in all items pertaining to Whittington Community Hall.

Liz Potter declared a Disclosable Pecuniary Interest in all items pertaining to Whittington Community Hall.

3. Dispensations
A dispensation had previously been granted to Susan MacLeod to allow participation and voting on all matters pertaining to Whittington Community Hall.

A dispensation had previously been granted to Steve Brooker to allow participation and voting on all matters pertaining to Whittington Community Hall.

A dispensation had previously been granted to Liz Potter to allow participation and voting on all matters pertaining to Whittington Community Hall.

4. Open Session
The meeting was adjourned for the open session.

4.1. District Councillor
Rob Adams provided a report as follows:
• Vic Allison had been appointed as Chief Executive of Wychavon District Council and Malvern Hills District Council.
• Leisure Centres were struggling due to Covid restrictions and reduced usage; financial support was planned to enable them to continue to operate.

4.2. County Councillor
Rob Adams provided a report as follows:
• The number of Covid cases continues to rise slowly. The average across the county was 103 cases per 100,000, with Wychavon district having 81 cases per 100,000.

4.3. Police
The Police were no longer able to supply monthly reports. It was noted that anti-social behaviour had been reported in the vicinity of Dalziel Drive and Deane Drive but no further details were available.

4.4. Whittington C of E Primary School
The school is on half-term holiday currently. The first half-term had gone well, with Covid measures working smoothly and with no confirmed cases.

4.5. Whittington Church
Planning application 20/00790/FUL (St Philip and St James Church, to remove existing portacabin and construct a single storey building in its place) had been approved by Wychavon District Council. The scheme was continuing to go through the Church’s faculty approval process.

Previously churchgoers could use the Village Hall car park but during the hall rebuild alterative arrangements for parking would need to be made.

4.6. Brethren Church
The Brethren Church were continuing to meet remotely via Zoom.

4.7. Whittington Community Hall
It was noted that the Hall Management Committee had recently held their Annual General Meeting.

A report on Community Hall Project was received under item 8.

4.8. Public participation
No matters were reported.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 14th October 2020
It was resolved to adopt the minutes as a true record and these were duly signed by the Chair.

6. Progress reports

6.1. Lengthsman
It was confirmed that the Lengthsman had been unable to complete the recent training session with Worcestershire County Council and so would need to attend a further training session before starting work on the highway.

6.2. SWDP/Parkway Development
Councillors attended a recent online meeting. It was noted that the South Worcestershire Development Plan had been delayed by a year due to the Covid epidemic, a revised timetable had been released accordingly. Adoption of the SWDP was not planned for July 2022. It was thought that the recent government white paper concerning ‘changes to the planning system’ might have an impact on the SWDP.

6.3. Whittington Tump permissive access
Spetchley Estate had responded to the request for permissive access to Whittington Tump, unfortunately they were not willing to allow this as the estate, occupiers and staff have had issues with people trespassing, littering and leaving gates open so that livestock escape. They have asked that everyone adheres to the Public Rights of Ways in future.

6.4. Tree removal, Dalziel Drive
Following reports that a tree had been removed from the grass verge outside 56, 58, 60 and 62 Dalziel Drive, enquiries had been made with Worcestershire County Council regarding identifying a suitable alternative location for the tree.

6.5. Pollution, Wildmore Brook
Following a report of pollution in Wildmore Brook, contact had been made with the Environment Agency who were investigating the issue.

6.6. Speeding concerns, B4084 Pershore Road
The Clerk had received quotes for replacing the Parish Council’s faulty Vehicular Activated Sign (VAS). The quotes range from £2,100.00 to £3,655.00 each (excluding VAT) for the solar powered units. There might also be additional costs for a replacement post(s). Rob Adams (District and County Councillor) offered to contribute towards the replacement sign.

It was resolved to make an application to the Police’s Safer Roads Fund and/or Local Policing and Community Ambassador’s Fund as appropriate, to see if additional funding could be identified.

6.7. Whittington Walk bridleway gate
It was noted that Worcestershire County Council were considering removal or replacement of the gate on the bridleway to make it easier to navigate with pushchairs, wheelchairs and bicycles.

7. Correspondence

7.1. Wychavon District Council: Rural Lettings Policy consultation.
The above consultation was noted.

7.2. Wychavon District Council: South Worcestershire Traveller and Travelling Showpeople DPD further call for sites.
The above call for sites consultation was noted.

7.3. Wychavon District Council: Completion of division order for footpaths 505, 506 and 589.
The above footpath diversion order was noted.

7.4. Various South Worcestershire Parish Councils: Response to SWDP Review Preferred Options Consultation.
The above correspondence was noted.

7.5. Norton-juxta-Kempsey Parish Council: Neighbourhood Development Plan ‘Regulation 14’ stage consultation.
It was resolved that the Parish Council had no objections or concerns.

7.6. Worcestershire Community Rail Partnership: Invite to First Anniversary event at 10:30AM on Friday 6th November 2020.
The above invite was noted.

7.7. Worcestershire CALC: Invite to the Annual General Meeting of Worcestershire CALC at 6:30PM on Monday 30th November 2020.
The above invite was noted. The Clerk would endeavour to attend.

7.8. Resident: Reported anti-social behaviour near to Cooke Close.
It was resolved to report this issue to the Police Community Support Officer for investigation.

8. Community Hall Project: To receive an update.
The following updates would be uploaded onto the Parish Council’s website and Facebook page shortly:
• An update on the Community Hall project to date.
• Updated plans and illustrations.
• Responses to the feedback from the Community Hall / precept consultation.
• A copy of the Tender Report, suitably redacted, to remove any commercially sensitive information.

The hall was being emptied in preparation for the demolition works. Some historic Parish Council files had been identified and these would be disposed of according to the adopted Retention Policy.

The hall electrical supply was due to be decommissioned in the next few weeks and a date for Interclass PLC to start work on site would be available shortly.

It was noted that the S106 funding related to the Walkers Lane Development (community buildings of £8500.00, public open space of £15,011.00 and public art of £1275.00) would need to be allocated and transferred by the 16th December 2020.

9. Planning

9.1. 20/01923/LB: The Mews House, Church Lane, Whittington, WR5 2RQ. Remove existing sand/cement render. Replace with lime render and limewash. Remove both rotting external doors and replace with hardwood doors.
It was resolved that the Parish Council had no objections or concerns.

9.2. 20/01908/HP: Elms Farm, Walkers Lane, Whittington, Worcester, WR5 2RE. Conversion of existing, dis-used agricultural barn to residential use to extend existing dwelling.
It was resolved that the Parish Council had no objections or concerns.

10. Parish matters for discussion/decision

10.1. Whittington Walk: To receive an update.
No update was available.

It was resolved to renew enquiries with Persimmon Homes regarding the provision of an additional Parish Council noticeboard for Whittington Walk.

11. Highways and Byways
It was noted that the highway signage and outstanding reinstatements on Swinesherd Way had still not been attended to and this would again be reported to Worcestershire County Council.

11.1. Flooding: To consider reported flooding issues on Church Lane (near the Community Hall).
It was noted that the drainage investigation works were still outstanding at this location. Following a recent site meeting with officers from Worcestershire County Council and the adjacent landowner, it was hoped that ditch maintenance works and drainage investigations would proceed shortly.

12. Allotments: To receive an update.
It was noted that there were now five people on the waiting list for an allotment (three parishioners and two non-parishioners).

13. Finance

13.1. Budget expenditure
It was resolved to approve the budget expenditure.

13.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

13.3. Invoices

13.3.1. David Hunter-Miller (salary and expenses): £841.05
13.3.2. HMRC (PAYE): £178.91
13.3.3. Worcestershire County Council Pension Fund: £309.39
13.3.4. Royal Mail Group Ltd (freepost address): £0.76
13.3.5. Whittington Village Hall (room hire): £75.00
It was resolved to settle the above invoices and cheques were duly signed.

13.4. Direct Debits

13.4.1. 15/07/20 Information Commissioner (registration): £35.00
The above direct debit payment was noted.

14. Councillors’ reports and items for the next agenda
Enquiries would be made with neighbouring Parish Councils to see if they wanted to liaise more closely on issues that affect multiple parishes.

Councillors had attended a Wychavon District Council briefing for Parish and Town Councils. Details were circulated on the District Council’s recovery plan for Covid and for supporting the local economy. Wychavon’s Intelligently Green Plan aims to support national and international efforts to reduce carbon emissions to help tackle climate change.

It was resolved to add the following items to the next agenda:
• Budget and precept setting
• Whittington Walk noticeboard

15. Date of the next meeting
The next scheduled meeting is at 7:30PM on Tuesday 24th November 2020.

A resolution was passed to exclude members of the public due to the confidential nature of the following item.

16. Clerk’s Contract: To note the National Joint Council for Local Government Services (NJC) agreement to increase the minimum leave entitlement from 21 to 22 days per annum, backdated to April 2020.
The above change to the Clerk’s contract was noted.

The meeting closed at 9:19PM.