Minutes 28 April 2022

Meeting of Whittington Parish Council at 7:30PM on Thursday 28th April 2022 at Whittington Community Hall, Church Lane, Whittington, WR5 2RQ

Minutes 04/2022

Present: Steve Burrows, Richard Boase, Susan Macleod, Steve Brooker, Katie Lambeth-Mansell, Helena Bennett (from 7:35PM)
In attendance: David Hunter-Miller (Clerk), John Waizeneker (Norton Parish Councillor), Rob Adams (District Councillor), Linda Robinson (County Councillor), members of the public

1. Chairman’s welcome and announcements
Steve Burrows opened the meeting and welcomed visitors.

2. Apologies for absence
Apologies were noted from Adam Hooper.

3. Declarations of personal and prejudicial interest

3.1. Register of Interests
Noted.

3.2. Disclosable Pecuniary Interests
Richard Boase declared a disclosable pecuniary interest in all items pertaining to Whittington Community Hall.

Susan MacLeod declared a disclosable pecuniary interest in all items pertaining to Whittington Community Hall.

Steve Brooker declared a disclosable pecuniary interest in all items pertaining to Whittington Community Hall.

3.3. Other Disclosable Interests
Richard Boase declared an other disclosable interest in all items pertaining to Uffnell’s Allotments.

3.4. Dispensations
A dispensation had previously been granted to Richard Boase to allow participation and voting on all items pertaining to Uffnell’s Allotments.

A dispensation had previously been granted to Richard Boase to allow participation and voting on all matters pertaining to Whittington Community Hall.

A dispensation had previously been granted to Susan MacLeod to allow participation and voting on all matters pertaining to Whittington Community Hall.

A dispensation had previously been granted to Steve Brooker to allow participation and voting on all matters pertaining to Whittington Community Hall.

4. Co-option
It was RESOLVED to co-opt Helena Bennett onto the council with immediate effect and she joined the meeting from 7:35PM.

5. Open Session
The meeting was adjourned for the open session.

5.1. Community Transport
John Waizeneker from Norton Juxta-Kempsey Parish Council provided a presentation on community transport provision in Norton parish. The community bus service had initially been funded from Wychavon District Council’s Community Legacy Grant scheme and the Parish Council had worked with Worcester Wheels to provide the on demand ‘dial up’ service. The Parish Council was currently subsiding the service at approximately £10.00 to £20.00 per trip (£500.00 to £1000.00 per month) and this would be covered by the grant funding to around 2023. A question and answer session followed. It was noted that the ‘Ticket to Ride’ scheme might offer a possible grant funding opportunity.

5.2. District Councillor
Rob Adams provided a report as follows:
• The updated South Worcestershire Development Plan (SWDP) would not be published
for consultation in July as previously scheduled.
• Wychavon’s ‘Ticket to Ride’ event had been arranged to support the introduction of new Community Transport Schemes.

5.3. County Councillor
Linda Robinson provided a report on the activities of Worcestershire County Council. The full report is available on the Parish Council’s website.

5.4. Whittington C of E Primary School
An update was received under item 7.6.

5.5. Whittington Church
It was reported that significant progress had been made on the new building over the last couple of months and the main building is almost complete with the interior well advanced. Completion was anticipated by mid-May, with opening in June.

5.6. Brethren Church
There were no matters to report.

5.7. Whittington Community Hall
The following update was received:
• A bookings secretary had been appointed on a permanent basis.
• The acoustic panels had been installed to good effect. A full technical report has been received which, in summary, shows that the installation of the acoustic panels has reduced the reverberation time from 4.69 seconds to 1.77 seconds.
• Window blinds had been installed. The neat and effective vertical blinds are a good addition to the hall and meeting room, making for increased privacy when it is dark outside, and filtering of light on sunny days.
• The hall continues to be well used, and we look forward to a Quiz Night on Saturday 7th May, and a community Jubilee Tea on Friday 3rd June.

5.8. Public participation
A member of the public reported that the A44 layby in the vicinity of Crookbarrow Farm had suffered from littering, rutted verges and one of the noticeboards had been damaged; it was RESOLVED to report these items to Worcestershire County Council and Worcester City Council respectively.

The meeting resumed following the open session.

6. To consider and adopt the minutes from the Parish Council meetings on the 22nd March 2022
It was RESOLVED to adopt the minutes as a true record and they were duly signed by the Chair.

7. Progress reports

7.1. Councillor vacancy
There were now no vacancies on the Parish Council.

7.2. Whittington Walk
It was noted that construction litter had blown onto surrounding fields; it was RESOLVED to report this to Persimmon Homes for attention.

7.3. Flooding, Church Lane
No update was available.

7.4. Bridleway 510 surfacing issues
No update was available.

7.5. Vehicular Activated Sign (VAS)
No update was available.

7.6. Dog fouling signage
It was noted that the school were supportive of introducing dog fouling signs on their railings and would run a competition for children to design the sign.

8. Correspondence

8.1. Worcestershire County Council: Here2Help scheme and support for refugees.
It was RESOLVED, subject to the approval of the Community Hall Committee, to offer use of the Community Hall free of charge as a meeting area for refugees.

9. Community Hall Project

9.1. To receive an update
It was noted that most of the work associated with the additional costs was now completed including the acoustics, security and blinds. Quotes for the provision of external floodlighting and the garden sculpture were awaited.

9.2. Additional works: To receive an update regarding approved additional work at the community hall (utilising available S106 funding).
An update was provided on the grant funding remaining for this project.

10. Planning

10.1. W/22/00630/FUL: Land Rear of Hill House, Swinesherd Lane, Spetchley. Detailed planning permission for the construction of 19 dwellings and associated infrastructure.
It was RESOLVED that the Parish Council had no objections or concerns.

11. Parish matters for discussion/decision

11.1. SWDP / Parkway Development: To receive an update and to consider actions.
It was noted that the updated South Worcestershire Development Plan (SWDP) would not be published for consultation in July as previously scheduled.

It was RESOLVED to advertise the Parish Council’s presentation on the SWDP at the Annual Parish Meeting via a flyer and printing costs up to £50.00 were approved accordingly.

It was RESOLVED to cover the meeting room hire costs for future meetings of the SWDP Joint Parishes Committee as required.

It was noted that the SWDP Joint Parishes Committee were considering employing a consultant to advise on the proposed parkway development, further details and costs were awaited.

11.2. Smart Water: To receive an update on the Smart Water scheme and the distribution of kits to parishioners. To review locations for the scheme signage.
Thanks were extended to Richard Boase for his hard work and commitment organising the distribution of SmartWater kits.

It was noted that the additional kits that had been purchased to allow 100% coverage were due to be delivered shortly.

Locations for the SmartWater signs were considered but it was noted that this would ultimately be determined by the Police and Highways Authority.

11.3. Tree Preservation Orders: To consider applying for new TPOs on appropriate trees.
It was RESOLVED to seek the advice of Wychavon District Council’s conservation team.

11.4. Insurance: To consider cancelling the Parish Council’s insurance from the end of May 2022 to allow re-issuing with a 1st June 2022 start date.
It was RESOLVED to cancel the Parish Council’s insurance from the end of May 2022 to allow re-issuing with a 1st June 2022 start date. This would allow insurance provision to be considered at the Annual Council Meeting in accordance with Standing Orders.

11.5. Annual Parish Meeting: To review arrangements.
It was RESOLVED to continue to hold the Annual Parish Meeting at 7:00PM on Tuesday 17th May 2022. It was RESOLVED to approve a budget of £50.00 for refreshments.

12. Highways and Public Rights of Way

12.1. Whittington Road and Crookbarrow Way: To consider concerns regarding pedestrian/highway safety.
No update was available.

12.2. Whittington Walk: To consider concerns raised regarding junction layout.
The Police had responded and the Safer Neighbourhood Team would be asked to pay attention to the area on future patrols. It was felt that this was not a suitable long-term solution and further enquiries would be made.

13. Lengthsman Scheme

13.1. To receive an update
No matters were reported.

13.2. Work schedule
It was RESOLVED to request the Lengthsman to attend to the following items:
• Repair of highway owned fencing between A4440 and Old Road
• Cut vegetation around Pershore Road bus stop

14. Allotments

14.1. To receive an update
It was noted that the four new tenants had been working hard on their new plots.

It was noted that the Clerk had exercised Delegated Authority to instruct a plumber to repair the allotment taps, which had again sprung a leak; an invoice was anticipated shortly.

It was RESOLVED to get a quote for additional insulation or a heating element to be fitted to the taps to reduce the likelihood of winter frost damage in future.

14.2. Monthly inspection: To consider the inspection report and any actions or proposals generated.
It was RESOLVED to contact the tenant of plot 6 to terminate the tenancy with immediate effect due to a number of failed inspections.

It was RESOLVED to contact the tenant of plot 10 to give one month’s notice to bring the plot up to the required standards.

It was RESOLVED to contact the tenant of plot 12 to give one week’s notice to remove any loose tools and chemicals from the site and one month’s notice to otherwise bring the plot up to the required standards.

14.3. Ground cover: To consider arrangements regarding the use of ground cover fabric.
It was RESOLVED to update the allotment terms and conditions to require the use of ‘Terra Pegs’ or equivalent for the securing of ground cover fabric.

14.4. Soil improvement: To consider arrangements to supply compost/manure for use by tenants.
It was RESOLVED to write to all tenants to offer ‘Greengrow’ soil conditioner free of charge provided that they could be on site at an agreed time to unload. It was RESOLVED to approve the purchase costs (£5.00 per loose tonne) and the costs of the Lengthsman for collection and delivery (£15.00 per hour).

15. Finance

15.1. 2021/22 Accounts: To consider and approve the end of year accounts and bank reconciliation.
It was RESOLVED to approve the 2021/22 end of year accounts and bank reconciliation.

15.2. Budget expenditure
It was RESOLVED to approve the budget expenditure.

15.3. Bank reconciliation
It was RESOLVED to approve the bank reconciliation.

15.4. Invoices

15.4.1. David Hunter-Miller (salary and expenses): £1,168.13
15.4.2. HMRC (PAYE): £189.74
15.4.3. Worcestershire County Council Pension Fund: £394.70
15.4.4. Mike Paige (expenses relating to planters): £61.91
15.4.5. Westhere Ltd (Community Hall security): £3,504.36
15.4.6. S&P Productions (Community Hall project): £898.13
It was RESOLVED to settle the above invoices and cheques were duly signed.

15.5. Clerk’s Delegation

15.5.1. 23/03/22 S&P Productions (Community Hall project): £6445.49
The above payment, made under the Clerk’s delegated authority, was noted.

15.6. Direct Debits

15.6.1. 21/04/22 HSBC (business banking charges): £20.00
The above direct debit payment was noted.

16. Councillors’ reports and items for the next agenda
It was RESOLVED to add the following items to the next agenda:
• Community Transport provision
• Emergency planning update

17. Date of the next meeting and to review future meeting start times
The Annual Parish Meeting would be at 7:00PM on Tuesday 17th May 2022.

The Annual Meeting of the Parish Council would be at 7:30PM on Tuesday 24th May 2022.

The meeting closed at 22:35PM.