Minutes 28 July 2020

Online meeting of Whittington Parish Council at 7:30PM on Tuesday 28th July 2020 via ‘Zoom’

Minutes 07/2020

Present: Steve Burrows (Chairman), Steve Brooker, Liz Potter, Dan Bayliss, Susan MacLeod, Jenny Knights
In attendance: David Hunter-Miller (Clerk), Rob Adams (District and County Councillor), Malcolm MacLeod (Chair Community Hall Management Committee), David Chestney (Community Hall Management Committee), Jem Teal (Wychavon District Council), members of the public

1. Apologies for absence
Apologies were received from Rob Stepniewski.

2. Declarations of Interest
Susan MacLeod declared a Disclosable Pecuniary Interest in all items pertaining to Whittington Community Hall.

Steve Brooker declared a Disclosable Pecuniary Interest in all items pertaining to Whittington Community Hall.

Liz Potter declared a Disclosable Pecuniary Interest in all items pertaining to Whittington Community Hall.

3. Dispensations
A dispensation had previously been granted to Susan MacLeod to allow participation and voting on all matters pertaining to Whittington Community Hall.

A dispensation had previously been granted to Steve Brooker to allow participation and voting on all matters pertaining to Whittington Community Hall.

A dispensation had previously been granted to Liz Potter to allow participation and voting on all matters pertaining to Whittington Community Hall.

4. Open Session
The meeting was adjourned for the open session.

4.1. Community Hall Project: ‘Question and Answer’ session
Jem Teal (Wychavon District Council) was in attendance to offer advice on the proposed Community Hall Project. Comparative example build costs were discussed and it was suggested that the proposals at Whittington compared very favourably with similar nearby projects and that good value for money had been achieved.

An update on the progress of the current consultation (ending 10th August 2020) was received. It was noted that so far around 20% of the parish had currently responded; approximately 84% were in support of the proposals and 68% had responded favourably to the proposed precept increase.

4.2. District Councillor
Rob Adams provided a report as follows:
• There was a meeting regarding the SWDP and Parkway Development scheduled for 31st July 2020.
• A number of landowners had been contacted regarding vegetation interfering with BT poles.
• There had been a small Coronavirus outbreak near Evesham but measures had been put in place to control this.

4.3. County Councillor
Rob Adams provided a report as follows:
• Temporary speed limit restrictions were currently in place on Crookbarrrow Way.

4.4. Police
No report was available.

4.5. Whittington Community Hall
An update had been received under item 4.1.

4.6. Whittington C of E Primary School
Measures to safeguard for Coronavirus were being put into place for the September term.

4.7. Whittington Church
St. Philip & St. James Parish Church is open for private prayer on Sunday afternoons between 2:30PM and 3:30PM.

It was understood that planning application 20/00790/FUL (St Philip and St James Church, to remove existing portacabin and construct a single storey building in its place) was still going through the planning system and the outcome was awaited.

4.8. Brethren Church
It was noted that the Brethren Church were still meeting via ‘Zoom’.

4.9. Public participation
No matters were reported.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on Tuesday 23rd June 2020
It was resolved to adopt the minutes as a true record and they were duly signed by the Chair.

6. Progress reports

6.1. Lengthsman
It was noted that Worcestershire County Council was arranging an online training course for Lengthsmen and it was hoped that the Parish Council’s Lengthsman contractor would be able to attend this.

6.2. SWDP/Parkway Development
Worcestershire County Council had circulated an update. It was noted that Coronavirus had slowed progress on the plan and it was now thought that the plan might go forward to examination February 2022.

7. Correspondence

7.1. London Hearts Charity: To note the availability of £200.00 grant funding for defibrillators.
The above grant funding was noted.

7.2. Margaret Westwood Memorial Charity: To note the availability of grant funding to support the physical, educational or moral welfare and benefit of children and young people in Worcestershire.
The above grant funding was noted.

7.3. Norton-juxta-Kempsey Parish Council: Planning policy as pertaining to planning application consultation 20/01138/FUL (Woodbury Lane, Norton).
The above correspondence was noted.

8. Community Hall Project
An update had been received under item 4.1.

9. Planning

9.1. 20/01380/HP: Goldcliffe, Church Lane, Whittington, Worcester, WR5 2RQ. Erection of two single storey side extensions, provision of new front porch, alterations to existing roof including installation of front dormer window, installation of roof lights and conversion.
It was resolved that the Parish Council had no objections or concerns.

10. Parish matters for discussion/decision

10.1. Live streaming: To consider the live streaming of future (face-to-face) Parish Council meetings.
Estimated costs of £1,639.75 had been identified for the equipment to enable live-streaming of future meetings. It was noted that online interaction with Parish Councils was currently quite limited and that these costs could not yet be justified. However, it was thought that more cost-effective solutions might be available and so further research would be undertaken for review at a future meeting.

10.2. Whittington Walk: To receive an update.
It was noted that the new pedestrian footbridge was now open.

10.3. Community Hall takeaways: To consider ongoing support.
It was noted that the StarChip enterprise were currently operating at the Community Hall site every other weekend and were making donations to the Community Hall project; this had been advertised during the height of the Coronavirus lockdown as a community service, but it was resolved to take a step back from this in future.

11. Highways and Byways

11.1. Flooding: To consider reported flooding issues on Church Lane (near the Community Hall).
No update was available, Rob Adams would ask Worcestershire County Council for an update.

11.2. Whittington Tump: To consider issues around permissive public access.
No update was available.

11.3. Road signing: To consider signing issues at the junction of Old Road with Church Lane.
Worcestershire County Council had relocated the problematic sign so that it would no longer be clipped by large vehicles and turned around.

12. Allotments

12.1. Tenancy Agreement: To review the requirement for tenants to be a resident of the parish.
A non-resident of the parish had contacted the Parish Council to enquire about renting an allotment at Whittington.

In view of the number of vacant plots currently available, it was resolved to amend the Terms and Conditions as follows:

• Non-residents can apply to hold an allotment provided that they live no more than 1 mile, as the crow flies, from the parish boundary.
• If there is a waiting list then residents will always take priority over non-residents.
• Non-residents will pay a higher annual rent, currently fixed at an additional £10.00 per annum. The rent for the current fiscal year would therefore be as follows:

• Residents: £60.00
• Non-residents: £70.00

13. Finance

13.1. Budget expenditure
It was resolved to approve the budget expenditure.

13.2. Bank reconciliation
It was resolved to approve the bank reconciliation.

13.3. Invoices

13.3.1. David Hunter-Miller (salary and expenses): £716.03
13.3.2. HMRC (PAYE): £77.13
13.3.3. Worcestershire County Council Pension Fund: £237.36
13.3.4. Eyelid Productions (website): £60.00
13.3.5. Plancopy and Print Services Ltd (printing): £138.00
13.3.6. Royal Mail Group Ltd (Freepost): £276.00
13.3.7. Worcestershire CALC (training): £40.00
It was resolved to settle the above invoices and cheques were duly signed.

13.4. Clerk’s delegation

13.4.1. 02/07/20 David Hunter-Miller (consultation expenses): £364.49
The above payment made between scheduled meetings was noted.

14. Councillors’ reports and items for the next agenda
It was thought that an additional no-through road sign was required in Old Road and this would be reported to Worcestershire County Council.

A member of the public had reported dog fouling on the footpaths near the Whittington Walk estate. It was noted that a new bin installation would cost approximately £600.00 for the first year and £100 per annum for emptying and cleaning; it was resolved to defer discussion on this until the 2021/22 budget was reviewed later in the year.

A Police and Crime Commissioner Survey had been received and it was resolved that the Chairman would complete this on behalf of the Parish Council.

It was resolved to add the following items to the next agenda:
• Offering vacant allotment plot(s) to Whittington Primary School

15. Date of the next meeting
The next scheduled meeting is at 7:30PM on Tuesday 22nd September 2020.

It was resolved to hold an extraordinary meeting at 7:30PM on Tuesday 11th August 2020 to review the Community Hall Survey results and to determine the position on the proposed Public Works Loan.

A resolution was passed to exclude members of the public due to the confidential nature of the following item.

16. Clerk’s overtime
It was resolved to approve 10 hours overtime for the Clerk for work undertaken on the Community Hall Project.

The meeting closed at 9:01PM.